Asset & maintenance intelligence
Fixvia
Property Maintenance Software That Replaces Your Spreadsheets.
Fixvia gives property managers, strata councils, and landlords one system to track assets, manage work orders, document repairs, and stay on top of compliance — all from their phone. No more binders. No more lost records. No more chasing contractors.
- 14-day free trial
- No credit card required
- Used by property managers across BC
The problem with the way it is now
Paper receipts lose. Signed records win.
The villain
Paper receipts and forgotten warranties
Work gets done, then the proof scatters. Photos on one phone, invoices in a drawer, warranty dates nobody tracked. When something breaks again, no one can say what was fixed, by whom, or whether it is still covered.
The victim
The manager who can't prove the work
You know the job was done. The owner, the council, or the insurer wants to see it. You go hunting through email threads and text messages. The record you need walked out the door with the last property manager.
The vow
QR-tagged assets. Signed records. Every job.
Every asset gets a sticker. Every job ends in a signed PDF. Warranties and compliance dates get reminders. The full history stays with the building, ready to hand to an owner, a council, or an insurer in one click.
How it works
From a sticker to a signed record
Tag the asset
Each boiler, lift, or appliance gets a QR or NFC sticker that opens its own page.
Report in under a minute
Anyone with a phone scans the sticker and submits an issue with a photo. No app install, no login required to report.
Run and document the work
Assign it, run the checklist, log parts and time, and close it with a digital signature.
Prove it and stay ahead
Every job produces an audit-ready PDF, and reminders track warranties, compliance certificates, and recurring service so nothing expires unnoticed.
What Fixvia does
Everything your property needs. Nothing it doesn't.
Tag Every Asset
NFC and QR tags turn any piece of equipment into a scannable record. Print labels in-app or to a Bluetooth label printer. Every tap logs a timestamped visit.
Work Orders That Get Done
Kanban board, SLA targets, checklists, time logs, and cost tracking per job. Recurring preventive schedules raise work orders automatically before something breaks.
Residents Submit Without an Account
A public link lets tenants report an issue with photos and track it by work order number and email. No app download, no account, no friction.
Inspections and Compliance
Run scheduled inspections with digital checklists and signatures. Track compliance certificates with expiry warnings. Export audit-ready PDF packs in one click.
Built for a Phone
Camera-first photo capture, automatic compression, offline-aware uploads. Installable as an app on any iPhone or Android. No app store required.
Isolated and Auditable
Every workspace is separated at the database level. Full audit log of every action. Role-based access from owner to viewer. Continuously tested for cross-tenant security.
Why Fixvia
Built by people who've been on both sides of the work order.
Fixvia was built by a team with over a decade of experience implementing enterprise asset and maintenance systems, including Salesforce, ServiceNow, and PeopleSoft, for large organizations across construction, oil and gas, and real estate. We've presented maintenance forecasts to boards and executive teams. We've been on the job site. We understand what gets tracked, what gets missed, and why the gap between the two costs money.
We also know what it looks like when that gap is managed the old way. Years spent coordinating repairs, tracking contractor work, managing rental units, overseeing retail spaces, and keeping tabs on commercial maintenance, all in spreadsheets and binders. Chasing work orders across email threads. Losing maintenance history every time a contractor or manager changed. Trying to report to a board from a folder of handwritten notes. We built Fixvia to replace property maintenance spreadsheets because we lived that problem long enough to know exactly what the solution needed to look like.
Our background spans construction, oil and gas, retail and commercial property coordination, residential rental operations, and enterprise software implementation. We have deep roots in real estate. Fixvia is the asset management software for BC we always wished existed, and we continue to build it, iterating with every piece of feedback from the property managers, strata councils, and landlords who use it every day.
- 10+ Years Enterprise Software
- Salesforce · ServiceNow · PeopleSoft
- Construction · Oil & Gas · Retail
- Rental & Commercial Property Operations
"We tracked repairs in binders and spreadsheets for years. We built Fixvia so you never have to."
Who it is for
Built for everyone who looks after buildings
Property managers
Keep every issue and work order tied to the building, with a timeline and a PDF for owners and insurers. History stays put when staff change.
Strata and condo councils
Give council members transparency into what was fixed, by whom, and under what warranty, without handing everyone admin access. Configurable expiry alerts for compliance certificates.
Landlords and building owners
Hold a clear record of contractor work with photos, checklists, and signatures. Track warranty expiry so claims are not missed. Export everything for a sale, refinance, or insurer.
Housing co-operatives
Let any member report an issue by scanning a sticker. Recurring work orders and an activity feed keep volunteer rotas on the same page.
Homeowners
Keep one page per appliance with its manual, warranty, and service history, plus recurring reminders for filters, alarms, and seasonal service.
Use cases
Real problems. Real solutions.
Strata Council
The fire extinguishers in a 40-unit building are due for annual inspection. Fixvia generates the work order automatically, the contractor completes it with a digital checklist and signature, and the compliance certificate uploads to the asset record. The strata council has an audit-ready PDF in minutes, with no chasing and no paper.
Landlord
A tenant reports a leaking faucet through the public submission link. The landlord gets an email notification, assigns it to their plumber through Fixvia, and the tenant tracks the status by work order number. No phone tag. No lost messages. Full paper trail for rental property maintenance tracking.
Retail and Commercial Property Coordinator
A coordinator managing multiple retail locations tracks every HVAC unit, fire suppression system, and electrical panel across the portfolio. Fixvia sends reminders before warranties expire and compliance certificates lapse, so nothing gets missed between annual audits.
Support
Expert support from people who understand your operation.
Every Fixvia plan includes expert technical support with a fast turnaround on every request. We help you get set up from day one, uploading your asset data, configuring your workspace, and training your team so you're operational quickly and with confidence.
When you reach out, you're speaking with people who have coordinated repairs across rental portfolios, managed maintenance for retail and commercial spaces, and implemented enterprise tools for complex organizations. We understand your operation because we've been in it.
Our goal is simple: let Fixvia handle the tracking, the documentation, and the reporting, so you can focus on running your properties.
- Expert technical support
- Asset data upload and onboarding
- Team training included
Reach us at 778-4040-FIX or joel@pacificpropertysolutions.ca
How we document the work we do
When Pacific Property Solutions handles your maintenance, Fixvia is how we document it. You get photo records, signed completion PDFs, and a maintenance history tied to each building. That same platform is available to manage on your own, whether or not we do the hands-on work.
- Photo records on every completed job
- Signed completion PDFs you can forward
- Maintenance history tied to each building
- Available to run yourself across your portfolio
A day in the life
From a leaking radiator to a filed PDF
A tenant scans the QR sticker on a leaking radiator. The form opens already knowing the asset, the unit, and the building. They add a photo and submit. The technician opens the work order from the same scan, runs the checklist, logs parts and time, and closes it with a signature. Fixvia checks the warranty, confirms it is still covered, and files a PDF the council can send straight to the insurer.
FAQ
Common questions about Fixvia
Get in touch
Request a quote or a Fixvia demo
Tell us what you are looking for and we will get back to you with a flat-rate quote or a walkthrough of Fixvia for your building.
See Fixvia on your own building
Start a 14-day free trial. No credit card required. Bring your first asset and sticker in minutes.
Proudly built in Victoria, British Columbia, for Canadian property professionals.